Advising Notes - Create a note for an advisee

A faculty member can add notes for their advisee.  The video will show how to add notes for an advisee, including uploading attachments and creating to-dos.


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Advising Notes - Create a note for another student

A faculty member can add notes for another student.  The video will show how to search for a student and add notes.


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Advising Notes - Find any student advising notes

A faculty member can view an advising note for any student.  The video will show how to search for the notes.


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Advising Notes - Frequently Asked Questions

How do I create an advisee note?

Navigate to Advising Tile -> Advising Center-> Notes link

 

Can I edit an advisee note?

No.  After the note is submitted, you cannot update what was saved.  However, you can add additional items or attachments that will be appended to the note.

 

I noticed there is only one category, academic advisement, could we have additional categories?

Yes, please contact me or submit a ticket to the help desk.  We will review all submitted requests for categories and update for Spring 2020.

 

Can we add or change subcategories?

Yes, please contact me or submit a ticket for the help desk.  We will review all submitted requests for subcategories and update for Spring 2020.

 

What about the old notes that I entered for a student?

They are archived in the MyKU system, but are unavailable to view in MyKU.

 

I would like to view the old notes for a student, how do I go about accessing that data?

There are two options.  One, we could migrate the notes to appear in the new advising notes.  Two, we could download the data to an excel file. You would need to submit a request to the help desk and we will notify you when complete.

 

Can students add notes?

No.  Students cannot add notes.

 

Can my advisee see notes that I created?

Yes.  They would go to academic progress tile, then click on Advisors.  If you have a note, a note icon will appear next to advisor name.

 

I do not want my advisee to see my note, how would I make them private?

On the Update Note Information on the Advising Notes, change ‘Advisee Access’ to No.

 

I created a note for another student that is not my advisee, how does the student see the note?

You must assign the note to the student’s advisor.  On the Update Note Information on the Advising Notes, change ‘Assigned To’ to the student’s advisor.

 

I still have questions, how can I get help?

There are training videos in the MyKU Solutions Center.   You can access the solutions center via ‘MyKU Information’ link on the MyKU login page.  We will also have open training sessions during Fall and Spring advising periods.