After logging into MyKU, make sure you’re on the Deans’ Office Homepage, indicated at the top of the screen.



If you’re not on that homepage, click on the Homepage title, then select Deans’ Office Homepage from the dropdown list.



Click on the Manage Office Hours tile.



On the next screen, you should see navigation items on the left.  Office Hours Report Console should be selected, and its corresponding form should appear on the right.



If you’d like to look for requests from a specific department, select the appropriate department from the Department dropdown list.



Set the Approval Status to Pending, and make sure that the Assigned to Me checkbox is checked.  Then, click the Search button.


Any items matching your search criteria will be displayed at the bottom of the screen.



Click on the requestor’s emplid to open up the request’s details in a new Web browser tab/window.



On this screen, you‘ll see the details of the request, which mirrors what the requestor would see on their Review My Office Hours screen.  Any potential issues and warnings will also be noted on this screen (e.g. scheduling hours from 11:00am – 11:50am on a Tuesday or Thursday).


Adding Comments

Comments can be added to the request by clicking on the Add Comment button and filling in the text area that appears.  The comments will be visible to all stakeholders, as well as anyone accessing the request through the Office Hours Reporting Console.



Denying a Request

Click on the Deny button to deny a request.  Once clicked, you’ll be prompted to close your current Web browser tab/window, and return to your Office Hours Report Console screen.



After returning to the Office Hours Report Console screen, click on the Search button again if you would like to refresh your Pending requests list:




The requestor will receive a system-generated e-mail updating them on the status of their request, along with the latest comments entered on the form (by the Chairperson or Dean):



The faculty member will also be able to review this information under the MyKU Faculty Homepage’s Manage Office Hours tile, on the Review My Office Hours screen:



Approving a Request

Click on the Approve button to approve a request.  Once clicked, you’ll be prompted to close your current Web browser tab/window, and return to your Report Console screen.



After returning to the Office Hours Report Console screen, click on the Search button again if you would like to refresh your Pending requests list:




The requestor will receive a system-generated e-mail updating them on the status of their request, along with the latest comments entered on the form (by the Chairperson or Dean):



The faculty member will also be able to review this information under the MyKU Faculty Homepage’s Manage Office Hours tile, on the Review My Office Hours screen:



Video

Watch a video overview below.



Click here to watch the video full screen.