After logging into MyKU, make sure you’re on the Faculty Homepage, indicated at the top of the screen.
If you’re not on that homepage, click on the Homepage title, then select Faculty Homepage from the dropdown list.
Click on the Workflow Inbox tile. Note that if you have any items to review, a preview count appears at the bottom of this tile:
On the next screen, you’ll see pending Workflow items awaiting your review. Office Hours requests can be found here, indicated by the text under the Worked By Activity and Link columns.
Clicking on the link in the Link column will take you into the Office Hours Review screen for that request.
On this screen, you‘ll see the details of the request, which mirrors what the requestor would see on their Review My Office Hours screen. Any potential issues and warnings will also be noted on this screen (e.g. scheduling hours from 11:00am – 11:50am on a Tuesday or Thursday).
Comments can be added to the request by clicking on the Add Comment button and filling in the text area that appears. The comments will be visible to all stakeholders, as well as anyone accessing the request through the Office Hours Reporting Console.
Denying a Request
Click on the Deny button to deny a request. Once clicked, you’ll be returned to your Workflow Inbox screen, and the request you just acted on will be removed from the screen:
The requestor will receive a system-generated e-mail updating them on the status of their request, along with any comments entered on the form by the Chairperson:
The faculty member will also be able to review this information under the MyKU Faculty Homepage’s Manage Office Hours tile, on the Review My Office Hours screen:
Approving a Request
Click on the Approve button to approve a request. Once clicked, you’ll be returned to your Workflow Inbox screen, and the request you just acted on will be removed from the screen:
The request is then passed on to the Dean and Associate Dean of your department’s college for final review.
Watch a video overview below.